Job Details

Accounts Receivable Specialist

This position will be responsible for daily Accounts Receivable collections. You will process and distribute daily invoices, uploading them to customer portals and follow up on the aging list to collect payments in a timely manner. This position will also provide back-up for preparing the daily cash deposit.

Position Type/Expected Hours of Work: This is a full-time position with a minimum of 40 hours per work week.

What We Offer for the Accounts Receivable Specialist:

• Financial Security:
  • Highly Competitive Salary
  • 401K Retirement Plan
  • Paid Time Off & Holiday Pay
• Health & Wellness:
  • Excellent Medical, Dental, and Vision Plans – Starting 1st of the month following hire!
  • Flexible Spending Account & Health Saving Account Plans
  • Company Paid Life Insurance
  • Supplemental Benefits: Injury, Disability, & Critical Illness
• Company Culture:
  • Fun Company Events
  • Supportive, Family-Oriented Work Environment
  • Company that Values, Respects, and Listens to its Employees
  • Career Development Opportunities

Essential Functions

1. Invoicing: Generate and send accurate invoices to customers in a timely manner, ensuring all necessary documentation is included.
2. Collections: Monitor accounts receivable aging reports and follow up on overdue accounts and initiate collection efforts as needed.
3. Customer Communication: Provide excellent customer service through clear communication regarding customer accounts, while addressing discrepancies or issues.
4. Reconciliation: Perform regular reconciliations of customer accounts verifying accuracy and resolving discrepancies.
5. Reporting: Prepare and maintain accounts receivable reports providing regular updates to management.
6. Process Improvement: Identify opportunities to streamline and improve accounts receivable processes.
7. Collaborate: Work closely with other departments to provide the best customer service to our customers.
8. Record Keeping: Maintain accurate and organized records of all accounts receivable activities and communications. Sales following GL guidelines, and record receivables in accounting software.
9. Calculate, prepare, and issue invoices and statements for receivables within established deadlines. Disperse invoices and statements to customers. Research and problem solve receivables issues.
10. Accounting Function Back Up: Provide backup for all bank deposits, tax exempt certificates, and set up new customer accounts. Complete credit checks for new customers.
11. Process credit card transactions.

Other Job Responsibilities

1. Clean, organize, and keep work area free from clutter. Always follow all safety and ergonomic guidelines.
2. Meet with Supervisor as needed, attend training sessions, and continuously learn more about the industry to stay knowledgeable.
3. Actively participate in meetings in a timely and prompt manner.
4. Engage as an active member of the Accounting Team, working to support the team's objectives and performance measures.
5. Perform other job functions as assigned.

Knowledge

1. Operations – Demonstrate understanding of GAAP, automated accounting systems, purchase orders, receivables, and related purchasing processes.
2. Planning and organizing – Prioritize and plan work activities, use time efficiently, and demonstrate a willingness to meet performance expectations.

Education and Experience

1. High school diploma or GED. Prefer Associates Degree in Accounting.
2. Prefer two years accounting, or receivables, work experience.
3. Or, any combination of education and experience that is necessary to perform the essential job functions.

Performance Expectations

1. Manage personal objectives as per annual target.
2. Contribute to profits and revenues, minimize costs, and conserve organizational resources.
3. Maintain effective daily working relationships with service, sales, and parts departments regularly.
4. Monitor receivables daily to ensure timely collections.