Job Details

Attendance Secretary

Perform administrative, secretarial, and clerical office to support the functions of a senior high school. The main focus is on increasing the attendance rate at a secondary school. The work is performed under the supervision of a school administrator.

Qualifications:

• High school diploma or GED
• Positive public relations skills
• The ability to speak Spanish is a plus
• Knowledge of Power School (Student Information System) is a plus
• Demonstrates an ability to accomplish the major duties listed below.

Major Duties & Responsibilities:

1. Encourage and support students to maintain positive attendance.
2. Enter and maintain student records in an online student information system (Power School)
3. Collaborates with other departments to assist the school district in maintaining accurate student information and enrollment numbers.
4. Process demographic and attendance data accurately and according to the established procedure
5. Notify parents of student absences, and receive and file written excuses for student absences.
6. Operate and maintain a variety of office equipment.
7. Place and answer telephone calls as needed.
8. Backup and support Office Manager
9. Act ethically and confidently in all aspects of employment.
10. Deal with students, parents, staff, and others in a positive encouraging manner.
11. Know and follow district policy and chain of command.
12. Perform such school-related duties as assigned by the principal(s)

Physical Requirements:

• Occasionally lift and carry up to 20 pounds.
• Reach with hands and arms.
• Walk and stand for extended periods of time.
• Sit for extended periods of time.
• Must be able to effectively supervise and support staff when consequences are implemented including supervising physical restraint and seclusion if necessary for safety.
• May be required to block or redirect students.
• Sufficient manual dexterity that permits the employee to operate a personal computer and other office equipment.
• Sufficient vision or other powers of observation which permit the employee to comprehend written work instructions and review and prepare documents and file them in a prescribed order, and organize documents and materials.
• Sufficient clarity of speech and hearing or other communication capabilities which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person.