Job Details

Administrative Assistant

At Saint Alphonsus Health System, we are looking for people who are living out their calling. We want you to be passionate about coming to work, and challenged to achieve your potential. Living by these virtues, we pride ourselves on exceptional service and the highest quality of care.

SAMG Administration is seeking an Administrative Assistant to provide critical administrative and operational support to leadership and team members. This individual will be scheduled to work 40 hours per week and will play a key role in ensuring the efficient day-to-day functioning of the department.

An ideal candidate possesses finely honed critical thinking skills, time management skills, excellent written and verbal communication and the ability to thrive in a fast-paced environment. Responsibilities include a variety of administrative tasks - including document/file management, receiving and screening visitors and phone calls, maintaining assigned calendars, managing scheduling needs and coordinating meetings, conference, special events, and travel.

Skills, Knowledge, Education and Experience:

• High school diploma or equivalent required.
• Three years of relevant experience preferably supporting manager or director level leaders.
• Experience with process improvement or lean philosophy preferred.

Essential Functions:

• Meets Health System's Guiding Behaviors and Caring Standards including interpersonal communication and professional conduct expectations.
• Receives and screens visitors and telephone calls. Uses independent judgment to determine priority and sensitivity of inquiries and responses.
• Prepares and/or supervises the preparation of correspondence, forms, reports and other written communications as required.
• Schedules/coordinates meetings, conferences, special events, appointments and travel arrangements. Maintains assigned calendar(s).
• May be required to take minutes of meetings.
• Originates, prepares, processes and edits personnel, financial or operational reports and documents.
• Demonstrates compliance with hospital safety policies and procedures.
• Assists with special projects and interdepartmental needs when appropriate.

Colleagues of Saint Alphonsus Health System enjoy competitive compensation with a full benefits package and opportunity for growth throughout SAHS and Trinity Health.

Saint Alphonsus and Trinity Health are committed to promoting diversity in its workforce and to providing an inclusive work environment where everyone is treated with fairness, dignity and respect. We are committed to recruit and retain a diverse staff reflective of the communities we serve. Saint Alphonsus and Trinity Health are equal opportunity employers and prohibit discrimination against any individual with regard to race, color, religion, gender, marital status, national origin, age, disability, sexual orientation, or any other characteristic protected by law.