Job Details

Administrative/Executive Assistant

Education Requirements: High School diploma or equivalent

Required Skills for the Administrative/Executive Assistant:

• Very strong written and oral communication
• Self-driven/able to work independently
• Organized/able to multitask
• Microsoft suite of applications
• Strength with Excel
• Financial and business acumen
• Flexibility (mostly working core hours, but occasional needs arise during off hours)
• Interpersonal skills
• Ability to maintain confidentiality
• Demonstrate initiative and positive attitude

Desired Skills:

• Experience with PowerBI
• Adobe Acrobat

Administrative/Executive Assistant Overview:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Responsibilities:

• Monthly dealer reporting, Executive reporting (annually and as requested)
• Monthly budget report, expense book report – will need to keep budget balanced and provide recommendations/guidance on budget items
• Regular meeting, travel, and events arrangement
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Review and approve invoices, reports, memos, letters, financial statements, and other documents
• Review and approve corporate documents, records, and reports
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Prepare agendas and make arrangements for committee, board and other meetings

Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.