Job Details

Summary Several positions are being filled at the National Interagency Fire Center (NIFC); US Wildland Fire Service; duty location Boise, ID. The incumbent of this position provides executive administrative support to senior leadership, coordinates office operations, serves as the primary timekeeper and travel preparer, manages communications and administrative processes, and may serve as backup to the Director/Deputy Director's Secretary. Responsibilities Serve as principal administrative support to the Division Chief, managing daily office operations and ensuring efficient administrative support functions. Develop, implement, and maintain administrative, information management, and clerical procedures; provide guidance and training to administrative support personnel on office policies and standards. Respond to inquiries from federal agencies, congressional offices, state and local government officials, media representatives, and stakeholders; coordinate timely responses and resolve administrative issues. Exercise full authority over executive calendars, appointments, and scheduling priorities, ensuring effective management of time and commitments. Support time and attendance records through the DOI U.S. Wildland Fire Services system of timekeeping. Manage correspondence control processes by reviewing, routing, tracking, and editing documents for clarity, completeness, grammatical accuracy, and procedural compliance. Plan and coordinate meetings, conferences, and executive events, including agenda development, participant notifications, logistics, accommodations, and follow-up on action items. Arrange and manage complex travel itineraries, prepare travel authorizations, vouchers, and related documentation. Responsible for office supply purchases for the Division staff and supports tracking of accountable property. Requires purchase card authorities. Maintain official physical and electronic filing systems, correspondence records, tracking logs, mailing lists, meeting minutes, and office documentation while utilizing automated systems for reporting, records management, communications, and timekeeping. Requirements Conditions of Employment U.S. Citizenship required. Males born after 12/31/1959 must be registered for Selective Service or exempt. Appointment subject to background investigation and favorable adjudication of background investigation and/or fingerprint check. Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution. Must be 18 years of age at time of close date of announcement. You may be required to work on-call, evenings, weekends, holidays, overtime and shift work. You will be required to operate a government motor vehicle as part of your official duties; a valid driver's license is required. Incumbent will be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority. If new to the federal government, and this is your first appointment, as a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which your fitness and whether your continued employment advances the public interest will be evaluated. This probationary period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards. All qualification requirements must be met by the closing date of this announcement unless otherwise stated in this vacancy announcement. Credit will be given for all appropriate qualifying experience. To receive credit for experience, your 2 page resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time or part-time, hours must be included). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience. Resumes must not exceed two single-sided pages and resumes longer than two pages will not be accepted. You may only submit one resume. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. If an applicant's resume is incomplete or does not support the requirements for minimum qualifications or specialized experience a rating of "ineligible" or "not qualified" will be applied and no consideration for employment will be granted. SPECIALIZED EXPERIENCE REQUIREMENTS: For the GS-08 level: One year of specialized experience equivalent to the GS/GW-07 grade level in the Federal service or equivalent; Examples of specialized experience include: Provided administrative and clerical support by managing correspondence, maintaining records, and supporting daily office operations. Coordinated schedules, arranged meetings, prepared agendas, and tracked action items to ensure effective office management. Screened telephone calls, visitors, and incoming correspondence, responded to routine inquiries, and routed matters to appropriate staff members. Prepared travel authorizations, vouchers, and itineraries while ensuring required travel documentation was completed accurately and on time. Maintained electronic and physical filing systems, databases, mailing lists, and tracking logs in accordance with established procedures. Used office automation software to prepare correspondence, reports, meeting minutes, and other administrative documents while safeguarding sensitive information. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no substitution of education for experience at the grade level(s) of this announcement. Additional Information This notice is being issued to recruit personnel to occupations for which a critical hiring need has been identified. To assist in filling these positions, OPM has granted the Department of the Interior "Direct Hire Authority". A Recruitment Incentive May Be Authorized for a newly selected employee when appointed to a permanent, temporary, or term position. A Federal employee who is transferring to the Department of Interior from another component, bureau or Federal agency and who does not meet the conditions under 5 CFR §575.102 is not eligible for a recruitment incentive. A Relocation Incentive May Be Authorized for a Federal employee when the employee must move, as directed by the Department of Interior either through a management directed reassignment or selection for employment, to a different location at least 50 miles away from the one where his/her position of record held at time of selection is currently located, due to a need of the agency. A relocation incentive is not the same as a Permanent Change of Station (PCS) move and, as such, may be granted in conjunction with one another. This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate. Physical Demands: The work is mostly sedentary. There is occasional carrying of light objects such as files, books, and paperwork. There are no special physical requirements required. Working Conditions: The work is performed in an office setting. The work environment involves everyday risks which require normal safety precautions typical of such places as offices, meeting and training rooms, or commercial vehicles. The work area is adequately lighted, heated, and air conditioned. Occasional travel is required. The incumbent will adhere to all safety rules and regulations as prescribed in manuals/supplements or by the designated Safety Officer. DOI has determined that the duties of this position are suitable for telework only during an emergency or natural disaster.