Job Details

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

NOTICE: Due to a recent system improvement, if you have previously applied for a position with the State of Idaho, select Reset/Forgot Password and follow the prompts to access your account. For additional assistance, refer to the Candidate Guide located under Candidate Resources on the State of Idaho Careers page.

This agency currently does not sponsor employment visas. Only candidates who are currently authorized to work in the United States will be considered.

Applications will be accepted through 11:59 PM Mountain Time on the posting end date.

Important Guidelines: Applicant resumes must demonstrate how they meetthe MINIMUM QUALIFICATIONS listed in the job announcement.

Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 2 for the State Office in Boise.

Hourly Salary: $21.42

Responsibilities:
• Liaise between the Fiscal office and all of DEQ's divisions and regional offices.
• Maintain confidential and sensitive information.
• Review backlog of paper documents and files to determine need to retain or destroy. Enter those to be kept in DEQ's Electronic Data Management System (EDMS).
• Assist financial staff with administrative tasks such as putting together binders, filling out and submitting forms, and filing documents in our electronic storage system.
• Manage DEQ's Fiscal intranet site, ensuring forms and instructions are easily accessible for all staff.
• Meet, greet, and escort visitors as needed.
• Coordinate and schedule meetings, interviews, conference calls, and training for the financial unit staff.
• Reserve conference rooms, vehicles, and other resources as needed.
• Make or assist with travel arrangements for the financial unit staff, including flights, hotel, and ground transportation.
• Answer, screen, route, and return telephone calls.
• Process incoming and outgoing mail.
• Compose, compile, and process correspondence and reports, as needed, consistent with the DEQ Writing and Style Guide. Coordinate and track routing documents for signatures.
• Process invoices, develop purchase orders, and submit P-card processing for staff.
• Ensure documents are maintained in the EDMS per naming conventions provided in filing indices.
• Provide support for meetings and conferences by assisting with the set-up and takedown of the venue as well as coordinating catering or purchasing food and beverages and providing the necessary supplies.
• Coordinate with the financial supervisors to onboard new staff and ensure their workstation is prepared in advance of their start date.
• Manage the unit calendar for meetings and conferences.
• Coordinate with other administrative assistants to ensure coverage for the fiscal unit and assist with coverage in other areas of the department.
• Maintain inventory of assigned computers and other equipment; help fiscal staff order equipment and other items needed.
• Maintain office supplies as needed.
• Provide data entry as needed.
• Take meeting minutes as needed.
• Develop and maintain a desk-manual for the position.
• Perform other duties as assigned.

Minimum Qualifications:

Good knowledge of:

• office support functions including word processing

• filing

• composing a variety of business documents

• reception

• researching, compiling, and summarizing data for reports.

Experience:

• interpreting, applying and explaining complex information such as regulations, policies or services

• independently solving problems/performing liaison activities in a work setting

• coordinating activities requiring complex arrangements.

Physical Requirements (with or without reasonable accommodations
• Ability to sit and work on a computer for 2-4 hours at a time.
• Ability to bend and reach for filing purposes.
• Some periods of heavy reading and typing are required.
• Ability to lift 30 pounds when working with file boxes.
• Some travel may be required.
• Must have a valid driver's license.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email ...@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department of Environmental Quality (DEQ):

DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.

To protect human health and the quality of

Idaho's air, land, and water.

www.deq.idaho.gov

If you have questions, please contact us at:

Email: ...@deq.idaho.gov

Phone: (208) ###-####