Job Details

Finance Manager

Adolpho Enterprise LLC, a leading and rapidly growing $15M+ mental health agency, is seeking an exceptional Finance Manager to oversee and optimize our financial operations. This role is designed as a 2-year leadership development position, with the goal of transitioning the successful candidate into our Chief Financial Officer (CFO) role.

The ideal candidate is both strategic and hands-on, capable of managing day-to-day finance operations while developing long-term systems that sustain our agency's mission-driven growth. You'll work directly with executive leadership to enhance fiscal accountability, financial forecasting, and organizational efficiency across all major financial domains.

Responsibilities

1. Payroll Management

• Oversee and process bi-weekly payroll for all staff and contractors.
• Ensure compliance with state and federal wage laws.
• Maintain payroll accuracy and resolve discrepancies promptly.
• Coordinate with HR to manage compensation structures and benefit deductions.

2. Billing and Collections

• Manage the billing cycle for all services, ensuring timeliness, accuracy, and transparency.
• Maintain and improve the agency's collection ratio, currently at 93%, with bonus incentives tied to achieving:
• 93% Collection Ratio: Baseline performance bonus eligibility
• 95% Collection Ratio: Mid-tier performance bonus
• 97%+ Collection Ratio: High-tier performance bonus
• Collaborate with clinical and administrative teams to minimize revenue leakage and denials.
• Produce monthly billing reports and identify trends or bottlenecks in revenue flow.

3. Accounting and Financial Reporting

• Maintain accurate general ledger entries and financial records.
• Prepare monthly and quarterly financial statements for executive review.
• Assist in budgeting, forecasting, and variance analysis.
• Ensure compliance with GAAP and internal audit standards.
• Support external audits and coordinate year-end closing procedures.

4. HR and Benefits Administration

• Partner with HR to manage benefits administration, including health, retirement, and wellness programs.
• Oversee employee expense reimbursements, benefit reconciliations, and payroll integration.
• Support workforce financial planning, including salary reviews and cost analysis.

5. Tax Compliance and Strategy

• Ensure timely filing of all state and federal taxes.
• Coordinate with external CPAs for quarterly and annual returns.
• Monitor changes in tax laws affecting nonprofit/healthcare entities.
• Contribute to long-term tax efficiency and compliance strategy.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (Master's preferred).
• Minimum of 1-3 years in finance, accounting, or related roles; experience in healthcare or nonprofit sectors preferred.
• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar ERP systems).
• Strong understanding of GAAP, HR compliance, and payroll systems.
• Exceptional analytical, organizational, and communication skills.
• Leadership mindset with a desire for professional growth and executive-level impact.