Job Details

Administrative Assistant

Provide support to Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative, secretarial, and analytical and research duties.

Essential Duties And Responsibilities

• Provide administrative support to the management staff
• Plan, schedule and organize various meetings, conference calls, appointments including agenda preparation
• Attend meetings as required, documentation & distribution of meeting minutes, etc.
• Monitor project(s) progress to insure compliance with deadlines
• Handle sensitive and confidential information in a professional, mature, discreet and secure manner
• Create and disseminate various communications & reports
• Creates or Assists with the design and development of presentations
• Answers and screens telephone calls & prepares incoming/outgoing mail and correspondence, including e-mail and faxes emails for manufacturing plant customers, as needed, and directs priority queries and issues to appropriate party for action
• Greets scheduled visitors and guests, when needed
• Effectively communicate with employees, customers, suppliers & others on behalf of site management
• Scheduling and meeting with vendors to ensure competitive pricing is maintained
• Assists Human Resources in miscellaneous duties as required such as time tracking, payroll
• Assists Operations with financial recordings such as submitting and maintaining AP/AR logs

Other Duties

• May perform other clerical and administrative tasks as guided by site management to include (but not limited to): answering telephones, filing, record keeping, and data entry support.
• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as required

Supervisory Responsibilities

N/A

Minimum Required Qualifications

• High School or GED
• 1 year experience in a clerical role
• Willing to work evenings and weekends as needed.

Skills, Knowledge And Abilities

Computer Skills

• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

Intermediate

Other Skills

• Effective communication skills (all modes) in both English and Spanish
• Capable of multitasking and performing general administrative skills
• Strong business writing skills needed
• Strong reading and math skills with focused attention to detail

Preferred Qualifications

• 1 year Bookkeeping experience
• Some college
• Bilingual in English & Spanish (reading, writing, verbal)

Physical Demands

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear. The employee uses computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision.

Work Environment

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.