Job Details

Administrative Assistant / Receptionist at Johnson Thermal Systems in Caldwell, Idaho, United States Job Description Administrative Assistant / Receptionist Caldwell, ID Full Time Mid Level Share (Essential Functions Summary: The Bilingual Administrative Assistant - Reception will perform routine administrative functions like providing information to callers, scheduling meetings, organizing, and?maintaining?files and databases, and?operating?various office equipment. This position will create a?warm?welcoming environment that allows us to deliver the best customer experience to employees and customers that?walk in?every day.??? Accountabilities: + Greeting visitors, answering any inquiries, and creating a welcoming environment? + Answering phone calls and directing the caller to the?appropriate personnel, department, or voicemail to ensure all calls are addressed? + Ensure phones are turned on at 8:00am and placed in night or holiday mode at 4:30pm? + Make sure conference rooms are stocked and clean,?prep?them for meetings?? + Organizing and?maintaining?files and databases in a confidential manner? + Receiving deliveries; sorting and distributing incoming mail?? + Scheduling appointments, meetings, or reservations as needed? + Maintaining office supply inventory by checking stock to?determine?inventory level,?anticipating?needed supplies, and placing or?expediting?orders for supplies? + Operating office equipment such as fax machines, printers or phone systems and?arrange?for repairs when equipment malfunctions? + Maintaining breakroom supplies, coffee, creamer, sugar, etc.?? + Assist?with company credit card process, input receipts to system?? + Run company errands, lunch groups, supply runs, etc.? + Assist?with onboarding and offboarding processes (e.g., new hire paperwork, exit checklists)? + Help?maintain?accurate?employee records and HR files? + Assist?with answering high level employee questions?regarding?various benefits?and/or directing employees to the respective parties? + Coordinate employee engagement activities and internal communications? + Help ensure compliance with company policies and applicable labor laws? + Other job-related responsibilities as assigned as trained for and qualified to do?? Required Knowledge, Skills & Experience + High school diploma or equivalent required;?Associates or Bachelors?degree preferred? + 2+ years of administrative experience, with at least 1 year of exposure to HR tasks.? + Familiarity with HR processes and confidentiality standards? + Proficiency?in Microsoft Office Suite (Word, Excel, Outlook) and basic HR systems.? + Strong communication, interpersonal, and organizational skills.2+ years of office work related experience?? + Strong organizational and multitasking skills??? + Proficient knowledge of MS Excel, MS Word, MS PowerPoint, and MS Outlook and other database applications?? + Excellent verbal and written communication skills??? + Ability to?maintain?confidentiality and handle sensitive materials??? + Excellent customer service skills??? + Strong degree of attention to detail??? + Bilingual (English/Spanish) required; candidates must be able to read, write, and speak both languages fluently. Attributes: + Safety: Maintains a secure, organized, and compliant front-office environment. + Have Humanity: Creates a warm, respectful, and welcoming experience for all. + Be Transparent: Communicates clearly and keeps accurate, trustworthy records. + Drive Innovation: Finds better ways to streamline administrative processes. + Be Resilient: Adapts quickly and stays focused in a fast-paced setting. + Always Reliable: Delivers consistent, dependable administrative support. + Grit: Takes pride, ownership, and persistence in doing the job well every day. Physical & Environmental Requirements + Ability to stand, stoop, kneel, or crouch for extended periods during an 8-10 hour shift. + Ability to lift up to 50 lbs and push/pull up to 100 lbs. + Ability to work in a heavy manufacturing environment and varying conditions. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. To view full details and how to apply, please login or create a Job Seeker account