Job Details

Job Posting

Overview: Under general supervision, responsible for digitizing, maintaining, and retrieving company records as required. Verifying and documenting records stored by following established cataloging system.

Responsibilities:

• Maintain files
• Retrieve files from Records Center for client use as requested; deliver files to clients within established time frames; ensure returned files are properly logged and placed back in their proper location
• Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage
• Maintain cataloging process, procedures, as well as rules and regulations
• Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
• Shift files to accommodate needed space as needed
• Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number)
• May possibly perform any of the following functions at the direction of the Site Records Manager: perform document scanning
• Due to changing technology and new laws in regard to record-keeping, will be required to learn new features and functionalities of the file tracking software and keep abreast of new regulations

Qualifications:

• High school diploma or equivalent
• 0-1 years' experience working with records
• Keep abreast of state records laws
• Knowledge of records software systems, scanners, filing, storage and disposal procedures; proficiency in computer skills especially when using records tracking system for quick retrieval, filing and storage of files
• Excellent customer service, professional attitude and appearance are a must
• Ability to work overtime & meet deadlines

Physical Demands:

• Physical activity required including bending, reaching, lifting and prolonged periods
• Ability to lift up to 50 lbs

What We Offer:

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within
• A company focused on creating a positive work and client environment
• Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Locations US-IN-Carmel

Requisition ID 2025-20488 # of Openings 1 Category (Portal Searching) Administrative/Clerical Position Type (Portal Searching) Regular Full-Time