Job Details

Project Finance Associate

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents. Responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system.

Primary Focus:

• Project analysis & life cycle management
• Project setup, maintenance, analysis, and forecasting support
• Project billing support/reviews
• Project accounts payable verification
• Project review lead, support, and documentation
• Project ADHOC reporting
• Cash management support
• Cost adjustment processing
• Expense report processing/auditing
• Mileage log processing/auditing
• Administrative support
• Special projects upon requests

What You'll Do:

• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
• Facilitates the ability to access and charge to project tasks and phases in the project management system.
• Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.
• Manages cost transfers to and from projects/tasks.
• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
• Prepares and may provide analysis of routine internal project financial performance reports for project and office teams.
• Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
• Obtains necessary approvals and tracks internal workflow status for timely outcomes.
• Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.
• Leads the subcontracting processes throughout the project lifecycle.
• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
• Mentors and may oversee the work of earlier career Project Finance Associates, offering guidance and direction.
• Performs other assigned duties.

What You'll Bring:

• Associate degree and 4 years of relevant work experience, or
• In lieu of education, 6 years of relevant work experience
• Advanced knowledge of GAAP accounting rules and uses these rules to advise project teams and project finance team.

Locations: Indianapolis, IN, Westfield, IN (Carmel)

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

ReqID: R-28478