Job Details

Description

Idaho Department of Lands

The Idaho Department of Lands (IDL) is seeking a part-time (0.67) Office Specialist 2. This position will be located at the Boise Southwest Office in Boise, ID.

Applications will be accepted through 4:59 PM MST on the posting end date.

Description

To provide a variety of office support or secretarial functions which require in-depth knowledge of assigned program areas; perform related work.

Key Responsibilities:

• Produce documents, letters and reports using word processing software and equipment.
• Schedule appointments.
• Data entry.
• Create and maintain paper and electronic files.
• Greet and screen callers and visitors.
• Provide answers for routine and non-routine questions regarding IDL procedures, policies and programs which include Fire, Timber, Lands and Waterways, Private Forestry and Scaling
• Issue permits, ensuring that all paperwork and forms are complete and accurate prior to distribution.
• Receive customer payments, provide receipts and make daily bank deposits.
• Perform a wide range of clerical and secretarial work using a variety of computer programs.
• Create, review and process documents and records.
• Review documents from staff for composition, grammar and punctuation.
• Process mail.
• Maintain all common office areas and office equipment.
• Provide exceptional customer service to teammates and stakeholders.
• Type 40 WPM.
• 10 Key by touch.
• Customer Service experience.
• Have a good understanding of computers, networks, printers, copiers and scanning.
• Experience with effective time management and prioritization of needs and responsibilities.
• Knowledge of basic bookkeeping principles.

• Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar.
• Experience: using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving; reviewing documents for compliance with established procedures; using a computer to enter and retrieve information; answering a business telephone using knowledge of business telephone procedures and etiquette.

Desired Qualifications:

• Using Microsoft Excel to create and edit spreadsheets, use pivot tables to refine data.
• Using Adobe Pro-X to create and edit fillable forms.
• Using Microsoft programs like Sharepoint, Teams, Word, etc.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email ...@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.

About the Idaho Department of Lands:

Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho's natural resources.

The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus. We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission. View our Strategic Plan here.

Under the direction of the Idaho State Board of Land Commissioners, IDL manages more than 2.5 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions. Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner.

Managingendowment trust landsis only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation onnavigable waterways, and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We also work to reclaim abandoned mines in Idaho. One of our most important resource protection responsibilities is fire prevention and suppression. We also aid landowners in managing their forest lands, work with communities to plant trees in urban settings, help keep working forests working through the Forest Legacy Program, and work with many partners to promote healthy forests on a landscape level. IDL also is the administrative arm of the Idaho Oil and Gas Conservation Commission.