Job Details

Description

NOTE: All applicants must apply by 4:59 PM MST on the closing date.

Join the Idaho Department of Parks and Recreation as an Administrative Assistant 2.
Are you committed to improving the quality of life in Idaho by supporting the operations that keep our state parks thriving?

The Idaho Department of Parks and Recreation is seeking an experienced Administrative Assistant 2 to support the South Region Manager and the Operations Division Administrator. The South Region Manager oversees southern Idaho parks and reports to the Operations Division Administrator, who leads park operations statewide. Based at our Boise headquarters, this position plays a vital role in facilitating communication, tracking projects, and supporting agency initiatives across multiple park locations.

This is a full-time position based in our Boise headquarters, with a regular schedule of Monday through Friday, 40 hours per week, and includes a full benefits package. The office is ideally located near the scenic Boise River and adjacent to the Boise River Greenbelt, providing easy access to walking trails, fishing areas, and nearby restaurants. It offers a beautiful and convenient setting to support Idaho's outdoor recreation mission in a vibrant and accessible environment.

As an Administrative Assistant 2, you will help coordinate schedules, prepare executive-level correspondence, attend meetings, track assignments, and ensure information is accurately communicated between leadership and park staff. The position requires someone who is professional, highly organized, and confident working independently in a dynamic and fast-paced environment.

Responsibilities include compiling and formatting data, maintaining records, ensuring procedural consistency, and supporting both daily operations and long-term planning. Your work will directly contribute to the effectiveness of state park operations and provide regular interaction with park management, regional staff, agency leadership, state and federal partners, elected officials, and the public.

We are seeking a candidate with strong administrative and communication skills, who takes initiative and manages priorities effectively. Ideal applicants will have experience supporting high-level leadership, working across teams, and navigating large or public organizations where understanding procedures is essential. Knowledge of government structure, legal terminology, or financial recordkeeping is a plus but not required.

If you enjoy meaningful work, value structure and consistency, and are excited about contributing to the mission of Idaho's state parks, we encourage you to apply.

To learn more about IDPR, please visit :

For questions about this position, please contact: South Region Manager Johannes Giessen

• Phone: (208) ###-####
• Email: ...@idpr.idaho.gov

EXAMPLE OF DUTIES

• Provides advanced administrative and secretarial support to the South Region Manager and Operations Division Administrator. This requires detailed knowledge of IDPR park operations, statewide priorities, and agency procedures.
• Serves as a key administrative liaison for the South Region by coordinating workflows and communications between park staff, regional leadership, and the Operations Division.
• Supports the South Region Manager, who reports directly to the Operations Division Administrator, by tracking projects and ensuring regional tasks are aligned with statewide operational directives.
• Coordinates and prioritizes a wide range of administrative functions across multiple park locations. This includes independently determining procedures and timelines to ensure timely completion of tasks.
• Tracks assignments and projects delegated by leadership and ensure follow-through by regional park staff and administrative teams.
• Acts as a liaison between IDPR leadership and a variety of stakeholders, including internal staff, other state agencies, elected officials, and the public.
• Attends meetings on behalf of regional or division leadership to gather and relay information, monitor follow-up actions, and communicate decisions.
• Researches, compiles, and organizes data to support decision-making, resolve issues, and contribute to the development of regional and statewide initiatives.
• Composes, edits, and formats a variety of high-level, confidential, and legal documents. These include correspondence, reports, briefings, and meeting minutes.
• Exercises independent judgment in applying department policies and procedures. Adapts administrative processes to the operational needs of various parks and resolves routine and non-routine issues.
• Maintains accurate records related to assigned responsibilities. May assist with internal controls, procurement tracking, and travel coordination.
• Applies department protocols consistently while remaining responsive to the changing needs of statewide park operations.

MINIMUM QUALIFICATIONS

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents, and reception. Typically gained by completion of at least two college-level courses or employer-sponsored training in these areas, or at least two years of work experience performing a full range of office support duties in a professional setting. A combination of both education and experience may also meet this requirement.
• Good knowledge of researching, compiling, and summarizing data for reports. Typically gained by completion of at least two college-level research or data-focused courses, or at least two years of work experience gathering, evaluating, and summarizing data for use in reports, correspondence, or briefings. A combination of both education and experience may also meet this requirement.
• Experience interpreting, applying, and explaining complex information such as regulations, policies, or services. Typically gained by at least two years of work experience in a role where interpreting and explaining rules, policies, or procedures was a primary function. A combination of relevant coursework and work experience may also meet this requirement.
• Experience independently solving problems and performing liaison activities in a work setting. Typically gained by at least one year of work experience resolving issues without direct supervision, working across teams or departments to gather information, or acting as a liaison between groups. A combination of education and experience that supports problem-solving and coordination may also meet this requirement.
• Experience coordinating activities requiring complex arrangements. Typically gained by at least one year of work experience coordinating travel, schedules, projects, or events involving multiple steps, deadlines, or stakeholders. A combination of administrative coursework and experience may also meet this requirement.

THE PREFERRED CANDIDATE WILL HAVE:

• Some knowledge of financial record keeping. Typically gained by at least one college-level accounting or finance course, or six months of experience assisting with accounts payable, receivable, purchasing, or similar tasks. A combination of coursework and experience may also qualify.
• Some knowledge of state and local government organization structure. Typically gained by six months of work or internship experience in a state or local government agency, or through coursework in public administration or political science. A combination of education and related experience may also meet this requirement.
• Good knowledge of legal terminology. Typically gained by completion of a legal terminology course, or at least one year of work experience preparing legal, court, or policy-related documents. A combination of training and experience may also be acceptable.
• Good knowledge of organizational awareness. Typically gained by two years of experience in a large organization where understanding internal structures, chain-of-command, and functional areas was essential. A combination of formal education and organizational experience may also qualify.
• Experience in public relations. Typically gained by at least one year of experience as a point of contact with external stakeholders, the general public, or media, representing an organization's services or mission. Relevant education or training may supplement limited experience.
• Experience composing official correspondence, reports, research papers, or other complex documents. Typically gained by at least one year of experience creating polished, accurate written documents for senior leadership or public release. A combination of formal writing education and professional document preparation experience may also qualify.
• Experience providing administrative support to an administrator, director, or senior staff member. Typically gained by at least one year of experience supporting an executive or high-level manager with scheduling, communications, document preparation, and project tracking. A combination of education in business or office administration and relevant experience may meet this qualification.

DO WHAT YOU LOVE, LOVE WHAT YOU DO

WHY IDPR? We are innovators in outdoor recreation, committed to excellent service and resource stewardship. We foster experiences that renew the human spirit and promote community vitality. Our mission is to improve the quality of life in Idaho through outdoor recreation and resource stewardship. IDPR manages 30 state parks, trails and attractions throughout every region of Idaho and the registration programs for boats, snowmobiles and other off-highway vehicles (OHV). Money from these registration programs goes back to users to develop and maintain trails, facilities and programs. IDPR also provides free education courses for boaters and OHV operators. To learn more about Idaho Department of Parks and Recreation please visit:

BENEFITS: We offer a competitive benefits package which includes excellent medical, dental and vision insurance. There is generous vacation and sick leave accrual that begins as soon as you start. There are ten paid holidays in a year; participation in one of the Nation's best state retirement systems; multiple saving plans and optional 401K; life insurance; wellness programs; ongoing training opportunities and more. For additional information related to benefits and/or State programs, please visit:

EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email ...@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.