Job Details

Accounts Payable & Utility Clerk

The City of Middleton is hiring a detail-oriented Accounts Payable and Utility Clerk. This position supports daily accounts payable needs, administrative tasks, public service duties, official recordkeeping, and public meetings support. The Deputy City Clerk collaborates closely with the City Clerk, Treasurer, elected officials, and the public, serving as a key provider of both administrative and frontline support.

Benefits:

• Paid holidays & paid time off
• PERSI retirement with employer contribution
• Medical, dental, vision, life, AD&D
• Long-Term & Short-Term Disability insurance

Primary Responsibilities:

• Assist the City Treasurer with accounts payable and monthly reporting.
• Deliver exceptional customer service in person, by phone, and via email.
• Manage front-desk reception, including walk-in inquiries and phone calls.
• Ability to stay calm in escalated situations and follow established policies.
• Process utility payments, permit applications, inspection requests, and facility rental applications.
• Perform daily cash-drawer reconciliation and submit bank deposits.
• Provide notary public services for the city and the public.
• Adhere to city policies, procedures, and guidelines.
• Assist the City Clerk in fulfilling public meeting requirements for the City Council and the Planning and Zoning Commission, including attending meetings held outside of regular City Hall hours.
• Process publications and obtain affidavits.
• Perform additional duties assigned to support the administrative operations of the City.

Additional Cross-Trained Duties:

• Assist with records management, retention, and destruction processes.
• Assist in maintaining the city website, calendar, and electronic reader board content.

Required Skills & Abilities:

• Strong multitasking skills in a fast-paced environment
• Clear verbal communication
• Ability to review documents with accuracy
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Ability to bend, kneel, reach, lift up to 25 lbs, and climb step stools
• Ability to sit or stand for extended periods
• Daily use of time-tracking software

Key Characteristics:

• Reliable and punctual
• Team-oriented with a positive attitude
• Excellent written and verbal communication
• Able to follow policies, laws, and instructions with accuracy
• Strong organizational and prioritization skills
• Ability to maintain confidentiality with integrity

Minimum Qualifications:

• Customer-facing administrative experience
• Accounts Payable experience (2 years)
• Ability to work independently and multitask
• Willingness to be cross trained
• High School Diploma or GED
• Minimum typing speed: 45 WPM
• Valid drivers license

How to Apply:

1. Download the application:
2. Submit your 1) completed application with 2) attached resume: Print, complete, and submit per the application instructions OR Fill out digitally using Adobe Acrobat Online, save, and submit via email per instructions
3. Tip: Save a blank copy to your computer before filling it out, then save again after it is completed.