Job Details

Administrative Assistant 1

The Immunization Program within the Department of Health and Welfare's Division of Public Health has an opening for an Administrative Assistant 1 in downtown Boise. We are seeking a candidate who excels in a fast-paced team environment and can balance a workload while coordinating multiple priorities. This position requires excellent customer service and public relations skills, including greeting visitors, answering phones, and screening callers for further access to staff. High competency in Microsoft Excel and the suite of Microsoft Office products is important for success in this position, as well as effective business writing skills. Attention to detail is critical for this position.

The ideal candidate will have experience using MS Office suite of applications, an enthusiasm for learning, and contributing to program workflow improvements. The Immunization Program is a team of highly motivated professionals who are dedicated to excellence. We rely heavily on our Administrative Assistant to accomplish our programmatic goals. If you can see yourself thriving in this kind of environment, we welcome your application. This position is not eligible for telework.

BENEFITS:

• One of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit at retirement.
• 11 paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax (full-time/30+ hours per week)
• 2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Deferred compensation plan
• Life insurance for self, spouse, and children
• Short and long-term disability insurance
• Flexible Spending Accounts (FSA)
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting
• Additional perks and discounts available through medical provider
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program

EXAMPLE OF DUTIES:

• Answer program phone calls and emails.
• Track and process all expenses and invoices for the Immunization Program.
• Assist Program Manager with accurate budget tracking in preparation for monthly and quarterly budget reviews.
• Assist program staff with administration of work-related travel costs.
• Manage program supply orders.
• Document and update standard operating procedures for program administrative duties.
• Provide general administrative support to all four sections of the program.

MINIMUM QUALIFICATIONS:

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
• Good knowledge of gathering and compiling data.
• Good knowledge of balancing and coordinating a workload for multiple projects.
• One year of work experience performing a wide variety of office support functions as the predominant responsibility of the job; OR successful completion of the core requirements for an Associate (A.A.) degree in an office administration course of study or equivalent.
• At least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
• At least 1 year of work experience gathering information from a variety of sources to collect and compile requested information and requires a good knowledge of services, operations, or programs.
• At least 1 year of office work experience which require balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors.
• At least 1 year of office experience using word processing software to format a variety of business documents; OR recent word processing training coupled with at least 6 months' experience performing word processing in a business office setting.
• At least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.

EEO/ADA/VETERAN: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email [...@dhw.idaho.gov](mailto:...@dhw.idaho.gov). Preference may be given to veterans who qualify under state and federal laws and regulations.