Job Details

Deputy Court Clerk/In-Court Clerk

Performs clerical and support functions related to the court system. Work is performed under well established guidelines set forth by Idaho Code and requires a high degree of accuracy and attention to detail.

The nature of work for an In-Court Clerk encompasses a broad range of knowledge and features highly complex clerical tasks in addition to directly assisting a judge or judges. The work involves a great deal of independence and requires self-discipline to complete timely and within established guidelines.

Essential Functions

• Maintains Judge's calendar, sets hearing and court dates;
• Prepares case files;
• Assists the Judge in every courtroom proceeding by providing onsite support keeping paperwork and clerical processes moving in an efficient manner;
• Provides onsite service to courtrooms, preparing them with proper equipment and forms;
• Administers oaths;
• Maintains and logs exhibits submitted to the court;
• Takes minutes of all courtroom proceedings;
• Drafts and prepares judgments, orders and other decisions from court;
• Operates office equipment;
• Creates, prepares and processes legal forms, form letters, reports and similar materials;
• Sorts, stamps, records and files a wide variety of legal and judicial materials;
• Processes all types of cases and documents presented to court;
• Reads and routes incoming mail and assembles files and other materials to facilitate reply;
• Explains policies and procedures pursuant to requests of the public attorneys and other officials and departments;
• Creates case files, updates databases and reviews documents presented for compliance to standards;
• Serves as receptionist, answers telephone and provides general information regarding court filings and procedures;
• Handles database management for specific areas of law;
• Participates in training as assigned;
• Assists in troubleshooting issues that arise;
• Assists other Court Clerk positions with day to day questions and tasks related to court proceedings;
• Addresses challenging concerns from the public; assists supervisor in handling of administrative tasks;
• Performs highly specialized tasks related to sensitive court processes;
• Proofreads legal documents, memorandums and other materials for accuracy and punctuation.

Additional Functions

• Cross train in other areas to perform the work of others for vacations, illness, etc.;
• Flexibility of scheduling to include overtime to cover court;
• Performs related functions as required.

Job Requirements

• Must have high school diploma or equivalent;
• Minimum of 1 year related experience;
• Knowledge of the methods and procedures of the court system;
• Extensive knowledge of legal procedures documents and terminology;
• Skill in time management, including the ability to be punctual and on-time;
• Skill in the operation of computers;
• Ability to understand and follow verbal and written directions;
• Ability to communicate verbally and in writing;
• Ability to maintain confidentiality;
• Ability to maintain harmonious working relationships with other employees and the public.

Work Environment & Physical Demands

• Work is performed onsite at the Ada County Courthouse;
• May be required to lift or move up to 25 pounds;
• Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions;
• Requires sufficient personal mobility and physical reflexes, to permit the employee to function in a general office environment and accomplish tasks.

Disclaimer

To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.

Benefits

Ada County provides a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families.

Healthcare

• Low-cost medical, dental, vision premiums and deductibles

Retirement and Investment Plans

• PERSI retirement benefits
• 457(b) post or pre-tax investments options with up to 3% employer match
• 401(k)

Wellbeing Program

• Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns.
• Free ACHD Commuter ride vanpool program
• Free bus pass

Paid-leave

• 11 paid holidays per year
• 8 weeks paid Parental Leave
• Approximately 96 hours of vacation accrual for full-time employee
• Approximately 96 hours of sick accrual for full-time employee
• 5 days paid bereavement leave

Life & Short-Term Disability Insurance

• Basic Life Insurance employer paid if benefit eligible
• Short Term Disability employer paid if benefit eligible

Optional Benefits

• Pre-tax Flexible Spending Account and Dependent Care Account
• NCPERS Decreasing Term Life Insurance
• Supplemental Employee, Spouse, Child Life Insurance
• Supplemental Long-Term Disability Insurance
• AFLAC

Visit adacounty.id.gov/Human-Resources/Employee-Benefits to view details regarding our benefits package, including: paid leave, healthcare benefits, retirement benefits, and more!

Employer: Ada County Department Clerk - Criminal Court

Address: 200 W. Front St. Boise, Idaho, 83702

Phone: 208#######

Website: www.adacounty.id.gov

Apply: Please verify your email address