Job Details

Description

State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date.

Summary:

To perform a wide variety of secretarial support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

Responsibilities:

1. Greeting or screening visitors and callers.
2. Providing information, and explaining department policies, services, and procedures to others.
3. Producing documents, letters, and reports using word processing software and equipment.
4. Scheduling appointments.
5. Data Entry.
6. Ensuring accuracy and compliance with rules, regulation, and/or policies, identifying and correction errors.
7. Creating and maintaining files.

Minimum Qualifications:

1. Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar. This is typically obtained by completing a high school or college English course OR at least six months of experience applying these concepts, OR successfully completed a nine-month to one-year office administration course beyond high school.
2. Experience using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, and retrieving. This is typically obtained by completing an office occupations course which included hands-on experience in each of the areas listed, OR at least six months of full-time work experience using and maintaining filing systems.
3. Experience reviewing documents for compliance with established procedures. This is typically gained by at least 6 months of full-time work experience where ensuring forms were properly completed was a primary responsibility of the job OR successful completion of an office administration course of at least 9 months beyond high school.
4. Experience using a computer to enter and retrieve information.
5. Experience answering a business telephone using knowledge of business telephone procedures and etiquette.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email

Preference may be given to veterans who qualify under state and federal laws and regulations.

*Benefits may not be applicable for temporary or seasonal positions.