Job Details

POSITION SUMMARY:

Responsible for internal customer support for payroll, payment and cash deposit processes. Includes accurate and timely payroll and vendor payments, cash/check deposit preparation, reconciling vendor statements and supporting related systems. Key member of Accounting and Shared Services Administration team providing support for a variety of functions. Confidentiality of employee and Jannus information is a must.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

General Expectations:

• Maintain confidentiality of employee specific and accounting information;
• Meet established deadlines for payroll, accounts payable, and cash deposits;
• Provide excellent customer service to all Jannus employees;
• Must generally be available during business hours of 8:30 AM to 5 PM; Regular and predictable attendance is required
• Continuous review of processes and systems (including ADP and Blackbaud NXT) to maximize efficiencies;
• Provide training for payroll, accounts payable and cash deposit processes and develop documentation of processes as necessary

Accounts Payable:

• Process accounts payable checks including review for accuracy, adequate documentation, appropriate approvals, account coding, preparation of 1099s and 1096;
• Reconcile credit card statements gathering receipts from employee cardholders monthly;
• Maintain W-9 documentation and vendor database;
• Facilitate transition to electronic records, processes and payments maximizing system capabilities.

Payroll:

• Process semi-monthly payroll accurately and timely including verification of timecards and expense reports, analyze and process legal wage garnishments, monitor and ensure accuracy of sick and vacation balances;
• Responsible for understanding and utilizing ADP functionality, including custom reporting, and staying up to date with system changes;
• Maintain current knowledge of payroll related regulations and practices;
• Use variety of methods to professionally communicate areas of process inefficiencies, errors, etc. that inevitably arise;
• Reset employee passwords and provide time entry technical support to employees and supervisors as needed.

Benefits:

• Update benefit eligibility/enrollments with vendors/providers;
• Reconcile and initiate semi-monthly contributions for retirement, health savings accounts, and flex plans;
• Reconcile and initiate vendor premium payments and employee withholdings for medical, dental, vision, life insurance and supplemental insurance policies;
• Assist with annual open enrollment process;

Cash Deposits

• Reconcile and prepare bank deposits;

OTHER RESPONSIBILITIES:

• As time and experience permits, assist and perform additional responsibilities supporting accounting group such as account reconciliations, system user administration, and internal financial statement preparation;
• Other duties as assigned

QUALIFICATION REQUIREMENTS:

• Create a welcoming and supportive organization where everyone is valued and heard.
• Create a culture of respect and understanding
• Excellent written and verbal communication and customer service to Jannus staff and service partners;
• Highly organized with ability to identify priorities while also being flexible to adjust those priorities based on the needs of the organization;
• Ability to multitask in a fast-paced diverse environment with specific deadlines;
• Ability to work independently in a time-sensitive environment;
• Impeccable attention to detail for accuracy and demonstrated reconciliation skills;
• Minimum 2 years of accounting-related experience (Blackbaud NXT accounting system experience preferred);
• Payroll processing experience preferred (ADP experience preferred);
• Detailed knowledge of payroll regulations and practices preferred, or demonstrated relevant experience to quickly learn;
• Working knowledge of Microsoft Excel, Outlook and Word;
• Experience in accounting or bookkeeping for non-profits is a plus;
• Complete a criminal history background check and credit check, post-offer;
• Able to provide proof of State required auto liability insurance.

EDUCATION:

Associate's degree or 2 - 5 years of relevant experience.

CERTIFICATES, LICENSES, REGISTRATIONS:

None

WORKING CONDITIONS:

Works in general office environment.

PHYSICAL REQUIREMENTS:

Must be able to operate a computer for extended periods of time. May be required to lift up to 30 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this job.

TO APPLY:

Complete the required Jannus, Inc. Employment Application available at www.jannus.org. Please note that a cover letter and resume are required, and applications will be considered incomplete without this documentation. If you need any support completing the application, please reach out to Jannus HR at 208.###.####. Applications will be accepted through June 19, 2025.

Jannus, Inc. is an Equal Employment Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, national origin, age, disability, genetic information, or any other characteristic protected by law. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.