Job Details

Description

State of Idaho
Idaho Transportation Department

NOTICE: Applications will be accepted through 4:59 PM MST on the posting end date.

STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho's external career website will cause duplicate profiles and will slow the processing of your application for a new position.

Do you want to make a difference and be part of an award-winning agency, dedicated to enhancing the quality of life in Idaho through transportation? At the Idaho Transportation Department, every employee is critical to the mission and we strive to foster an innovative, collaborative workplace where employees can grow and do their best work.

Idaho Transportation Department is hiring an Administrative Assistant 1 for our Division of Administration Admin Support Unit located in Boise, Idaho. This position will be a primarily backup to answering the main ITD phone line and key in supporting the Administration division business units including Financial Services, Office of Communications, ETS, BSM, etc. This position will provide excellent customer service to the managers and employees within those units.

EXAMPLES OF DUTIES:

• Answering the ITD main business telephone in a backup capacity
• Compile and analyze information from a variety of sources to prepare reports.
• Create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats.
• Schedule and coordinate arrangements for meetings and conferences.
• Coordinate travel arraignments and monitor numerous calendars.
• Act as a liaison between their organizational unit and external customers.
• Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers.
• Track and order office supplies.
• Monitor budgets and prepare financial transactions.
• Prepare and process numerous HR documents and reports.
• Coordinate and manage other tasks and duties as assigned.

MINUMUM QUALIFICATIONS:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception.
• gathering and compiling data.
• balancing and coordinating a workload for multiple projects.

Desired Qualifications:

• Excellent customer services skills
• Desire to work as part of a team and collaborate
• Ability to multi-task with multiple interruptions

To learn more about the department, please visit the ITD website. Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: ...@itd.idaho.gov or call 208-###-####. The Idaho Transportation Department does not sponsor work visas.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or ...@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.